Phase 2 -- Weeks 7-16

Formation and Structure

Ten weeks from the first informational assembly to CREG registration. In parallel, the Council approves the Resolution that gives the program permanence.

From assembly to CREG registration

Four blocks, ten weeks. Click each block to see the week-by-week detail.

  1. Present the concept, address concerns, and collect written expressions of interest

    Weeks 7-8

    Minimum attendees to continue: 20 people -- this is the minimum requirement to form a cooperative. For an association, 10 suffice, and that is the pathway the Playbook recommends to start.

    Assembly content: what an energy community is, benefits, obligations, and an open Q&A session.

    Responsible: CleantechHUB + Municipality. Deliverable: meeting minutes and list of interested parties.

  2. 8-hour workshop, divisible into two 4-hour sessions

    Weeks 8-10

    The 8 hours are divided as follows:

    • What is an energy community -- 2 hours
    • How solar energy works -- 2 hours
    • Rights and obligations of members -- 2 hours
    • Governance and decision-making -- 2 hours

    Materials: FENOGE/IOM educational booklets, available from the EN-Comunidad program (8 booklets).

    Responsible: CleantechHUB. Deliverable: training certificates.

  3. Signed founding minutes, approved bylaws, board of directors and oversight committee elected

    Weeks 10-11

    What must be resolved that day: founding minutes signed by the founders (minimum 10 for an association, 20 for a cooperative), approval of bylaws, election of board of directors (3-5 members), election of oversight committee (3 members), designation of legal representative, and definition of member contributions.

    Templates for the founding minutes and bylaws are available in Tools.

    Responsible: Community + CleantechHUB. Deliverable: founding minutes and bylaws.

  4. Chamber of Commerce, Tax ID (NIT) with DIAN, RUCE, and CREG

    Weeks 11-16

    Weeks 11-13 -- Chamber of Commerce. Documents: signed founding minutes, bylaws approved at assembly, copy of legal representative's ID, RUES form, and filing fee. Cost: COP $200,000 - $500,000 depending on the Chamber. Timeline: 5-10 business days.

    Weeks 13-14 -- Tax ID (NIT) with DIAN. RUT enrollment and NIT issuance. Timeline: 3-5 business days, online or in person.

    Weeks 14-15 -- RUCE registration (Resolution 40509/2024, with the Ministry of Mines and Energy). Documents: NIT, bylaws, founding minutes, and member list. Timeline: 15-30 business days.

    Weeks 15-16 -- CREG registration as AGRC or GDC, depending on the project configuration. Documents: RUCE registration, project technical information, and contract with the grid operator. Timeline: 30-60 business days. No cost.

The timelines are not additive with the weeks

The Playbook schedule (Ch. 12.2) assigns weeks 14-15 to RUCE and 15-16 to CREG, but the processes themselves take 15-30 and 30-60 business days respectively. The weeks indicate when each filing is submitted, not when the response arrives. Plan for the community to be constituted and filed by week 16, and for certificates to arrive afterward.

Formation summary schedule -- Municipal Playbook, Ch. 12.2. Sortable.
Week Activity Responsible Deliverable
7-8Informational assemblyCTH + MunicipalityMeeting minutes, list of interested parties
8-10Basic trainingCTHTraining certificates
10-11Constitutional assemblyCommunity + CTHFounding minutes, bylaws
11-13Chamber of Commerce registrationCTH + CommunityCertificate of existence
13-14Tax ID (NIT) with DIANCTH + CommunityRUT and NIT
14-15RUCE registrationCTHRUCE certificate
15-16CREG registrationCTHRegistration as AGRC or GDC

A Council Resolution survives a change in administration

Unlike a mayoral decree -- revocable by the next mayor -- a Council Resolution has the force of municipal law, authorizes resources and the assignment of public assets, and gives the program permanence.

Municipal Council Resolution

This is the most powerful legal instrument the municipality has. Unlike a mayoral decree -- revocable by the next mayor -- a Council Resolution has the force of municipal law and survives a change in administration.

How to use this template

Copy the full text using the button, paste it into a document at the Planning Office, and replace everything in brackets [LIKE THIS] with your municipality's data -- including the figures from the Phase 1 territorial assessment. The recitals already cite current legislation.

MUNICIPALITY OF [NAME]
MUNICIPAL COUNCIL

RESOLUTION No. [XXX] OF [YEAR]

"WHEREBY THE MUNICIPAL POLICY ON ENERGY COMMUNITIES IS ADOPTED
AND OTHER PROVISIONS ARE ISSUED"

THE MUNICIPAL COUNCIL OF [NAME], exercising its constitutional
and legal powers, especially those conferred by Article 313 of the
Constitution, Ley 136 of 1994, and

WHEREAS:

Decreto 2236 of 2023 of the National Government recognizes energy
communities as legal persons for collective or distributed energy
generation;

CREG Resolution 101 072 of 2025 establishes the regulatory framework for
collective self-generation (AGRC) and collective distributed generation (GDC)
with capacity up to 5 MW;

Ley 1715 of 2014 and Ley 2099 of 2021 establish tax incentives
for Non-Conventional Renewable Energy Source (FNCER) projects;

Resolution 40509 of 2024 creates the Unified Registry of Energy
Communities (RUCE);

The 2022-2026 National Development Plan sets the target of establishing
20,000 energy communities in Colombia;

The municipality of [NAME] has a solar irradiation potential
of [X.X] kWh/m2/day, above the national average of 4.5 kWh/m2/day;

The municipality of [NAME] spends COP $[XXX] million annually on
electricity bills for its public buildings;

The adoption of energy communities represents an opportunity to
reduce municipal costs, generate local employment, reduce energy poverty,
and contribute to the fight against climate change;

[If applicable: The municipality of [NAME] is a PDET/ZOMAC municipality
and can access special incentives for renewable energy projects;]

RESOLVES:

ARTICLE 1. PURPOSE. To declare energy communities as public policy
of the municipality of [NAME], with the purpose of promoting the generation,
distribution, and commercialization of energy from Non-Conventional Renewable
Energy Sources by organized communities in the municipality.

ARTICLE 2. DEFINITIONS. For the purposes of this Resolution, the
definitions established in Decreto 2236 of 2023 and CREG Resolution
101 072 of 2025 are adopted, including:

a) Energy Community: A legal person constituted by natural or legal persons
who voluntarily associate to generate, distribute, or commercialize
energy from FNCER.

b) AGRC: Collective Small-Scale Self-Generation, with maximum capacity of 5 MW.

c) GDC: Collective Distributed Generation, with maximum capacity of 5 MW.

ARTICLE 3. TARGETS. The municipality sets the following targets:

a) Establish at least [X] energy communities in the period [XXXX-XXXX].
b) Install at least [XXX] kWp of solar photovoltaic capacity on public
buildings and community projects.
c) Benefit at least [XXX] households in the municipality with community
renewable energy.
d) Reduce the electricity bill of municipal public buildings by at least [XX]%.

ARTICLE 4. RESOURCES. The Mayor is authorized to include in the
municipality's annual budget an allocation of up to COP $[XXX] million for
implementing this Resolution, which may be used for:

a) Hiring the community energy focal point or coordinator.
b) Municipal co-financing of energy community projects.
c) Training and strengthening of participating communities.
d) Management and institutional coordination expenses.

ARTICLE 5. PUBLIC ASSETS. The Mayor is authorized to assign
the use of rooftops and land of municipal public buildings for the
installation of solar photovoltaic generation systems, through
individual administrative acts defining the conditions of use, term,
and obligations of the parties.

PARAGRAPH: The assignment of use does not imply transfer of ownership.
The installed systems shall be the property of the energy community or the
trust fund that finances them, and the buildings shall remain the
property of the municipality.

ARTICLE 6. COORDINATION. The Planning Office [or the appropriate office]
is designated as the coordinating entity for the municipality's energy
communities program, with the following functions:

a) Prepare the territorial assessment of the municipality's energy potential.
b) Coordinate the constitution of energy communities.
c) Manage coordination with FENOGE, IPSE, CREG, and other national entities.
d) Oversee project execution.
e) Prepare progress reports.

ARTICLE 7. COORDINATION. The Mayor shall manage coordination with:

a) FENOGE, to access co-financing programs.
b) IPSE, for projects in Non-Interconnected Zones (if applicable).
c) CREG, for energy community registration.
d) UPME, for project registration and access to tax incentives.
e) CleantechHUB or other strategic partners, for technical assistance.
f) DGRV/IDB Lab, for training in energy cooperativism.

ARTICLE 8. ACCOUNTABILITY. The Planning Office [or the appropriate office]
shall present a semi-annual report to the Municipal Council on program
progress, including: communities established, capacity installed,
households benefited, bill savings, jobs generated, and budget execution.

ARTICLE 9. DEVELOPMENT PLAN. Energy communities shall be included as
a strategic line in the next Municipal Development Plan, with specific
targets and indicators.

ARTICLE 10. EFFECTIVE DATE. This Resolution takes effect upon publication
and has permanent validity.

Issued in [NAME], on the [XX] day of [MONTH] of [YEAR].

[Signature of the Council President]

[Signature of the Council Secretary]

Community governance structure

Every energy community must have at least three governing bodies. Click each one to see its functions and terms of reference.

General Assembly Supreme body -- all members Board of Directors 3-5 members -- 2-year term Oversight Committee 3 members -- not on the Board oversees Technical Committee Social Committee Financial Committee All three committees are optional but recommended (2-3 people each) reports irregularities to the Assembly

Phased communications plan

Each audience needs a different message through a different channel. These are the Playbook's, ready to adapt.

Phase 1 -- Awareness -- Weeks 1-6

Coincides with the territorial assessment. The goal is for the municipality to know something is happening, before asking anything of anyone.

  • Press release: "The municipality of [X] begins assessment for energy communities"
  • Post on the mayor's office social media accounts
  • Informational meeting with local media
  • Mayor interview on the community radio station

Phase 2 -- Mobilization -- Weeks 7-16

Coincides with community formation. Here commitment is being asked for, and the channels are the ones people actually use.

  • Invitations to community assemblies via loudspeaker announcements, bulletin boards, and WhatsApp
  • Short video (2-3 minutes) explaining the program in plain language
  • Testimonials from beneficiaries of other energy communities -- the Playbook suggests using videos from Bocas del Palo, Barranquilla, and Sol de Perija
  • Door-to-door outreach in prioritized neighborhoods and villages

Phase 3 -- Execution -- Weeks 17-26

Coincides with construction. The construction site is the best communications material the program will ever have.

  • Photo and video documentation of construction
  • Weekly updates in the community WhatsApp group
  • Guided visit for council members and media to the construction site

Phase 4 -- Results -- Week 27+

Coincides with operation. This is the phase that feeds scaling: without published results there is no second community.

  • Inauguration event with the mayor, council members, and community
  • Public results report: savings, jobs, CO2 avoided
  • Press release: "The municipality of [X] saves [Y]% on energy with its energy community"
  • Quarterly report to the community with generation and savings data

Audiences, messages, and channels (Ch. 14.1)

Audience Key message Channel
Community / Households"Reduce your energy bill and own your own energy"Assemblies, WhatsApp, loudspeaker announcements, bulletin boards
Municipal Council"Budget savings + employment + meeting national targets"Formal presentations, technical reports
Community leaders (JACs)"Your organization can lead the energy transition in your neighborhood or village"Direct meetings, workshops
Local private sector"Business opportunity: solar installation and maintenance"Chamber of Commerce, business events
Local media"The municipality leads the energy transition in the department"Press releases, public events
National entities"The municipality is organized and ready to receive support from FENOGE/IPSE"Formal letters, institutional meetings

Be careful with numerical messages

The Playbook (Ch. 14.3) proposes telling households that "your bill can drop between 30% and 60%" and that they can invest "from COP $50,000." Both figures are from the Playbook, but they are ranges and minimums, not promises. Before using them in loudspeaker announcements or on a bulletin board, verify them against your municipality's assessment: promising savings that the local irradiation cannot deliver is the fastest way to lose the community's trust.

Community constituted and registered

Phase 3 starts with selecting the solar operator and ends with the system commissioned.